Apostille Certificate

Summary
The Hague Apostille is a certificate that authenticates documents for use in countries that are members of the Hague Convention. Not all institutions require the apostille for diploma recognition, so it is important to confirm the requirement before applying.

Keywords & Tags
Hague Apostille, diploma recognition, authenticated documents, Hague Treaty, notary office, international certificate.

Description
The Hague Apostille is an authentication process that ensures the validity of documents in other countries that are members of the Hague Convention. It is not issued by educational institutions and is not an academic document, but rather a certification issued by an authorized public body. In Brazil, it is carried out by authorized notary offices; in the United States, it may be issued by State Secretaries. Before starting the process, the student should verify if the recognizing institution truly requires the apostille, as the procedure involves costs and considerable timeframes for completion and international shipping.

Step-by-Step Instructions

Step 1: Check the requirement

• Confirm with the institution where your diploma will be recognized if the Hague Apostille is necessary.
• Keep any formal written confirmation for future reference.

Step 2: Gather the documents

• Separate the documents that require the apostille (e.g., diploma, transcript).
• Ensure they are notarized copies or original documents as required.

Step 3: Find an authorized authority

• In Brazil: look for an authorized notary office to perform the apostille.
• In the US: contact the State Secretary of the state where the document was issued.
• In other countries: check which authority is responsible.

Step 4: Request the apostille

• Submit or send the documentation to the responsible authority.
• Pay the applicable fees, which vary depending on the location.

Step 5: Wait for processing

• 8 to 10 weeks for issuance after receipt by the responsible authority.
• 4 to 7 additional weeks for international shipping, if applicable.

Step 6: Receive and store the document

• Check that the Apostille certificate is correctly attached.
• Keep it in a safe place until it is delivered to the institution.

Common Problems and Solutions

Useful Tips

• Make digital copies of the apostilled document to avoid damage to the original.

• Plan ahead due to the long processing times.

• Check if a sworn translation will also be required.

Relevant Links and Resources

• List of Hague Convention member countries: https://www.hcch.net/en/states/hcch-members

• Information on notary offices in Brazil: https://www.cnj.jus.br

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